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Records of Hospice of Washington County, Rhode Island, 1979-1989

Scope & content

The records of the Hospice of Washington County, Inc. were transferred to the Special Collections Department of the University of Rhode Island Library in the summer of 1990. The materials were in generally good condition, but in no particular order when received.

The records document the administrative, fiscal, and to a small degree, the patient care activities of the organization from its inception in early 1981 through its merger with Island Hospice of Newport and Hospice Care of Rhode Island in November 1989. Some grant applications and financial records from 1987 appear to be missing. A number of empty folders with labels, and containing what appeared to be microfilm "targets" that are used when filming records were discovered in the course of processing the collection. The material which was apparently housed in these folders at one time was not located elsewhere in the records. Nor does this material appear on the microfilm reels in the collection. A list of the empty folders is located at the end of the register.

The records were organized into the following nine series:

Series I, Subject Files, 1980-1989, contains the general administrative records of Hospice of Washington County. Included are correspondence, memos, minutes of meetings, bank records, financial statements, fund raising letters, brochures, newsletters, grant proposals, reports, mailing lists, and state and federal tax returns.

Series II, Personnel/Payroll Records, 1982-1989, contains materials relating to the staff of Hospice of Washington County. Included are applications, job descriptions, daily activity sheets, payroll registers, time cards, payroll account records, and reports.

Series III, Charitable and Corporate Foundations, 1979-1989, consists of materials relating to attempts by Hospice of Washington County to obtain grant funds from corporate and charitable foundations. Included are correspondence, grant applications, copies of cancelled checks, financial reports, and brochures.

Series IV, Town Allocations, 1982-1988, consists of records relating to the appropriation of funds by the towns of Washington County to support the work of Hospice of Washington County in their communities. Included are correspondence, requisition forms, financial reports, and copies of cancelled checks.

Series V, Ledgers, 1982-1989, consists of bound ledgers and loose ledger pages documenting the financial activity of the organization. Included are cash receipts and disbursement ledgers and general ledgers, which record all of the organization's financial transactions.

Series VI, Bank Deposits, 1984-89, consists of copies of bank deposit slips, copies of checks, correspondence, and copies of bank statements which document the organization's banking transactions.

Series VII, Donations and Pledges, 1982-1989, documents monetary donations to Hospice of Washington County, as well as pledges made during the organization's many fund drives and fundraising events. Among those fundraising events was the production of Shadow Box, a play set in a California hospice. Included are copies of checks, receipts, pledge cards, and correspondence.

Series VIII, Bills and Receipts, 1982-1989, consists of materials relating to the expenses incurred by the organization during the course of its operation. Included are correspondence, requisitions, bills, invoices, receipts, and copies of checks.

Series IX, Microfilm, 1982-1986 contains 24 reels of 16 mm. microfilm of the records of Hospice of Washington County. There are sixteen original reels and use copies for eight of the reels. The containers list the contents of each reel.