Guide to the Pembroke College Athletic and Recreation Association records, 1908-1972

John Hay Library , Special Collections
Box A
Brown University
Providence, RI 02912
Tel: 401-863-2146
email: hay@brown.edu

Published in 2013

Collection Overview

Title:	Pembroke College Athletic and Recreation Association records
Date range:	1908-1972
Creator:	Pembroke College (Brown University). Athletic and Recreation Association.
Extent:	1.5 Linear feet
Abstract:	The Pembroke College Athletic and Recreation Association (ARA) records contains correspondence, financial records, minutes, programs, reports and other materials related to the Association's activities from 1908 to 1972. The records document the activities of the Association, its relationship with the physical education department, intramural sports at Pembroke College, and some of the athletic interaction between Pembroke College and other women's colleges in New England.
Language of materials:	English
Repository:	John Hay Library , Special Collections
Collection number:	OF.1Q.A1zp

Scope & content

The Pembroke College Athletic and Recreation Association (ARA) records document the activities of the Association, its relationship with the physical education department, intramural sports at Pembroke College, and some of the athletic interaction between Pembroke College and other women's colleges in New England. The records have been organized into three series:

Series I. Executive Board contains the bulk of the collection. This series includes the Association's constitution and by-laws, minutes, records from secretary's notebooks, committee reports, annual and semester reports, lists, notes, correspondence, programs and budgets. The secretarys' notebooks are comprised primarily of minutes. In the 1960s the association kept minutes, reports, budgets, and programs in an 'ARA Bible," which provides a complete picture of the organization's activities.

Series II. Committees includes records from the Intramurals Committee. For other committee reports, see Series I, especially the "ARA Bible".

Series III. Events and activities includes programs, invitations, and lists of events and activities. Some of these activities include an annual banquet and freshman field day, a bike loan program,and events featuring off-campus guests.

Access Points

Subject Organizations

• Pembroke College (Brown University). Athletic and Recreation Association.

Subject Topics

• College sports
• Universities and colleges--Societies, etc
• Women--Rhode Island--Societies and clubs

Document Types

• Correspondence
• Financial records
• Minutes
• Programs
• Reports

Subject Topics

• Education

Arrangement

The Pemborke College Athletic and Recreation Association records have been organized into three series: Series I. Executive Board; Series II. Committees; Series III. Events and activities.

Historical note

Begun in 1903, the Athletic Association of the Women's College in Brown University, later Pembroke College, was a student organization to "promote interest in athletic and physical education" in cooperation with the Department of Physical Education. During the 1959-1960 academic year the Association changed its name to the Athletic and Recreation Association (ARA), reflecting the informal change in the physical education department's name. The ARA began as a voluntary organization, but by the 1930s all students paid an activities fee that made them automatic members. At first it was mostly composed of dormitory representatives. In addition to awarding athletic letters and numbers and other honors, the ARA sponsored intramural and interscholastic competitions, events, picnics, and other gatherings. The ARA's executive board conducted most of the business and activities of the organization.

Access & Use

Access to the collection:	There are no restrictions on access, except that the collection can only be seen by prior appointment. Some materials may be stored off-site and cannot be produced on the same day on which they are requested.
Use of the materials:	Although Brown University has physical ownership of the collection and the materials contained therein, it does not claim literary rights. Researchers should note that compliance with copyright law is their responsibility. Researchers must determine the owners of the literary rights and obtain any necessary permissions from them.
Preferred citation:	Pembroke College Athletic and Recreation Association records, OF-1Q-A1zp, Brown University Archives.
Contact information:	John Hay Library , Special Collections Box A Brown University Providence, RI 02912 Tel: 401-863-2146 email: hay@brown.edu

Administrative Information

ABOUT THE COLLECTION
ABOUT THE FINDING AID
Author:	Finding aid prepared by Brown University Library staff.
Encoding:	This finding aid was produced using the Archivists' Toolkit 2013 January 25
Descriptive rules:	Finding aid based on Describing Archives: A Content Standard (DACS)
Sponsor:	Processing funded by a grant from the National Historical Publications and Records Commission.

Additional Information

Inventory

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