Guide to the Office of the Registrar records, 1878-1980s

Series I. Registrar's books
The Registrar's books document student registration, method of payment, course work and grades, and graduation, 1878-1930. The Enrollment and Grade books have been microfilmed.

Arrangement:

The series is organized into four subseries:

• Enrollment books, 1878-1930
• Grade books, 1901-1914
• Payment Record books, 1893-1900
• Transcript book, 1900-1914

Subseries 14.1.1. Enrollment books
13 volumes

The Enrollment books record a student's name, registration number, place of residence, and academic department. A student's occupation and tuition paid may be recorded. The records for a spring semester may include an account of the year's enrollment and diplomas awarded. Some books contain loose papers documenting deposit slip information, financial notes, and scholarship applicants.

Arrangement:

Chronological. Each semester is arranged by day, evening, and Saturday classes beginning in 1885.

Subseries 14.1.2. Grade Books
8 volumes

The Grade books record a student's name, course taken, and grade. Some years include exam grades and grade sheets for exams as well as a student's application for renewal and appointment.

Arrangement:

Alphabetical within the academic year.

Subseries 14.1.3. Payment Record books
2 volumes

The Payment Record books, 1893-1897 and 1898-1900, record a student’s name, Enrollment book registration number, October date of registration, and type of payment: state or city scholarship or regular payment. The books, in poor condition, correspond to the term of Registrar Grace K. Childs, 1893-1901.

Arrangement:

Each book is arranged alphabetically and then by state, city, or regular payment.

Subseries 14.1.4. Transcript book
1 volume

The transcript book, 1900-1914, records a student's name, address, date of birth, parent/guardian, department, date entered, and courses taken by term with grade. An individual record may be incomplete. The book also includes a minimal number of loose papers of notes, instructor grade sheets, and one student’s transcript from 1914.

Arrangement:

Chronological

Series II. Evening Extension School Transcript cards
3 linear ft.

Evening Extension School Transcript cards, circa 1910-1933, document a student's name, academic department, address, parent/guardian, date of birth, high school, enrollment date, course, and grades. The collection is incomplete covering Kahn through Poyton. Cards may not record all information and may be printed with the full four-year department curriculum.

The cards are 8.25 in. x 11 in.

Arrangement:

Alphabetical

Series III. Junior School Enrollment records
10 linear ft.

The Junior School Enrollment records, circa 1932-1984, document a student's name, parent/guardian, date of birth, street, city, current school, phone number, courses, and grades. A card may not record all requested information. Box 14 contains cards that have not been interfiled: A-Bres, 1932-1984; B-Z, 1978-1984; and A-Y, 1983-1984.

The cards are 5 in. x 8 in.

Arrangement:

Alphabetical

Series IV. Index card files
24.75 linear ft.

This file cabinet is the Registrar's old cabinet of past students records. These index cards (3x5) are arranged by subject. The cards are mainly typewritten index cards and arranged alphabetically. Cards possess student's personal information, particularly, but not limited to, name, date of birth, address, date of graduation, department, and years at RISD. Personal notes and certificates achieved at school may be on cards. Not all information is filled out on every card.

Series V. Wintersession records
.50 linear ft.

The records document Wintersession courses, policies, schedules, faculty participation, forms, and student enrollment, 1969-1979, and registration and courses for the 1980 fall semester. Records include class rosters, course announcements and descriptions, enrollment statistics, Wintersession Committee records, policy memos, non-RISD student applications, and survey results for 1970. The records do not document all years. The records for 1970, 1971 and 1973 were maintained in three-ring notebooks by Registrar George Bradley. Student records are closed to researchers.

Series VI. Undergraduate Attrition Statistics and Special Report
.25 linear ft.

The records document undergraduate attrition statistics from 1950-1974. Also included are special registrar's reports and student master lists. Records include document attrition yearly. The special registrar's reports includes correspondence with Registrar George Bradley and the Dean, David L. Stout. Reports document the growing numbers within registration. Student records are closed to researchers.

Series VII. Degree Program Registration Info
.75 linear ft.

The records document memos, forms, instructions and calendars that were part of the registration process. Some years may have lists of students for each class. The records were maintained in three-ring notebooks by Registrar George Bradley. Student records are closed to researchers.