Hospice of Washington County, Rhode Island


University Archives and Special Collections
15 Lippitt Road
Kingston, RI 02881-2011
Tel: 401-874-4632

email: archives@etal.uri.edu

Published in 2009

Collection Overview

Title: Hospice of Washington County, Rhode Island
Date range: 1979-1989
Creator: Hospice of Washington County, Inc
Extent: 22 linear feet,
44 box(es)
Abstract: This collection contains the records of Hospice of Washington County from its first ten years in operation. The collection documents the administrative, fiscal and to a small degree, patient care activities of the organization from its inception to its merger.
Language of materials: English
Repository: University Archives and Special Collections
Collection number: Mss. Gr. 84

Scope & content

The records of the Hospice of Washington County, Inc. were transferred to the Special Collections Department of the University of Rhode Island Library in the summer of 1990. The materials were in generally good condition, but in no particular order when received.

The records document the administrative, fiscal, and to a small degree, the patient care activities of the organization from its inception in early 1981 through its merger with Island Hospice of Newport and Hospice Care of Rhode Island in November 1989. Some grant applications and financial records from 1987 appear to be missing. A number of empty folders with labels, and containing what appeared to be microfilm "targets" that are used when filming records were discovered in the course of processing the collection. The material which was apparently housed in these folders at one time was not located elsewhere in the records. Nor does this material appear on the microfilm reels in the collection. A list of the empty folders is located at the end of the register.

The records were organized into the following nine series:

Series I, Subject Files, 1980-1989, contains the general administrative records of Hospice of Washington County. Included are correspondence, memos, minutes of meetings, bank records, financial statements, fund raising letters, brochures, newsletters, grant proposals, reports, mailing lists, and state and federal tax returns.

Series II, Personnel/Payroll Records, 1982-1989, contains materials relating to the staff of Hospice of Washington County. Included are applications, job descriptions, daily activity sheets, payroll registers, time cards, payroll account records, and reports.

Series III, Charitable and Corporate Foundations, 1979-1989, consists of materials relating to attempts by Hospice of Washington County to obtain grant funds from corporate and charitable foundations. Included are correspondence, grant applications, copies of cancelled checks, financial reports, and brochures.

Series IV, Town Allocations, 1982-1988, consists of records relating to the appropriation of funds by the towns of Washington County to support the work of Hospice of Washington County in their communities. Included are correspondence, requisition forms, financial reports, and copies of cancelled checks.

Series V, Ledgers, 1982-1989, consists of bound ledgers and loose ledger pages documenting the financial activity of the organization. Included are cash receipts and disbursement ledgers and general ledgers, which record all of the organization's financial transactions.

Series VI, Bank Deposits, 1984-89, consists of copies of bank deposit slips, copies of checks, correspondence, and copies of bank statements which document the organization's banking transactions.

Series VII, Donations and Pledges, 1982-1989, documents monetary donations to Hospice of Washington County, as well as pledges made during the organization's many fund drives and fundraising events. Among those fundraising events was the production of Shadow Box, a play set in a California hospice. Included are copies of checks, receipts, pledge cards, and correspondence.

Series VIII, Bills and Receipts, 1982-1989, consists of materials relating to the expenses incurred by the organization during the course of its operation. Included are correspondence, requisitions, bills, invoices, receipts, and copies of checks.

Series IX, Microfilm, 1982-1986 contains 24 reels of 16 mm. microfilm of the records of Hospice of Washington County. There are sixteen original reels and use copies for eight of the reels. The containers list the contents of each reel.

Arrangement

The records are arranged into the following nine series:

  • 1. Subject Files
  • 2. Personnel/Payroll Records
  • 3. Charitable and Corporate Foundations
  • 4. Town Allocations
  • 5. Ledgers
  • 6. Bank Deposits
  • 7. Donations and Pledges
  • 8. Bills and Receipts
  • 9. Microfilm

Historical note

The records described in this register are those of Hospice of Washington County, Inc. Hospice of Washington County was organized in 1981 when 15 to 20 people met at the request of the Reverend John Hall of St. Augustine's Episcopal Church in Kingston, Rhode Island. In cooperation with the Visiting Nurse Services of Washington County, this group established Hospice of Washington County to provide home care and emotional support to the terminally ill and their families in the communities of North Kingstown, South Kingstown, Narragansett, Charlestown, Jamestown, Exeter, Hopkinton, Westerly, and Richmond, Rhode Island. After several months of recruiting and training medical professionals and volunteers, Hospice of Washington County accepted its first patient in April 1982. Over the next eight years, the organization treated hundreds of patients in Southern Rhode Island.

In November of 1989, Hospice of Washington County merged with Island Hospice of Newport and Hospice Care of Rhode Island. The new organization retained the name of Hospice Care of Rhode Island, and an affiliate, Hospice of Washington County Associates, was established to provide continuing care to the terminally ill of Southern Rhode Island.

Access & Use

Access to the collection: Open for research.
Use of the materials: Terms governing use and reproduction: Photocopying and scanning of materials is a fee based service available in the repository and is allowed at the discretion of the Archivist when in compliance to the Unit's policy on copyright and publication.
Preferred citation: Records of Hospice of Washington County, Rhode Island, 1979-1989, Mss. Gr. 84, University of Rhode Island Library, University Archives and Special Collections.
Contact information: University Archives and Special Collections
15 Lippitt Road
Kingston, RI 02881-2011
Tel: 401-874-4632

email: archives@etal.uri.edu

Administrative Information

ABOUT THE COLLECTION  
Acquisition: The records of the Hospice of Washington County, Inc. were transferred to the Special Collections Department of the University of Rhode Island Library in the summer of 1990.
Accruals: No further materials are expected for this collection.
ABOUT THE FINDING AID  
Author: Finding aid prepared by Kevin J. Logan.
Encoding: Finding aid encoded by Hailie D. Posey 2009 June 22, updated by Mark Dionne on 2020 April 13
Descriptive rules: Finding aid based on Describing Archives: A Content Standard (DACS)

Additional Information

Inventory

Inventory

Series 1. Subject Files
Box 1-10, Folder 1-164
The Subject Files consist of the general administrative records of Hospice of Washington County from its inception in 1981 through its merger with Island Hospice of Newport and Hospice Care of Rhode Island in November, 1989. Included are correspondence, memos, minutes of meetings, bank records, grant proposals, brochures, newsletters, reports, mailing lists, financial statements, and state and federal tax returns.

Topics represented in the series include fundraising, patients' rights, agency policies and procedures, the financial status of the agency, rules and regulations governing the operation of hospice care facilities, insurance, Medicare certification, and the merger of Hospice of Washington County with Island Hospice of Newport and Hospice Care of Rhode Island.

Included in the records are the minutes of the annual meetings and the meetings of the Board of Directors. The minutes of the meetings document the origins and development of Hospice of Washington County, as well as the reasons behind its decision to merge with Island Hospice of Newport and Hospice Care of Rhode Island. Also included are the agency's monthly and quarterly financial statements and the auditor's annual reports on its financial condition.

The materials in the series are arranged alphabetically by subject or type of record and chronologically within folders.

Container Description Date
Box 1, Folder 1 Accounting Procedures
undated
Box 1, Folder 2 Accounts, Charts of
 1983-1987
Box 1, Folder 3 Affirmative Action Program
 undated
Box 1, Folder 4 American Federation of Home Health Agencies
undated
Box 1, Folder 5 Annual Meeting: Agenda and Minutes
 1983-1984
Box 1, Folder 6 Annual Meeting: Agenda and Minutes
 1985-1989
Box 1, Folder 7 Articles of Association
 1982
Box 1, Folder 8 Audit and Utilization Review: Assessment of
 1984-1987
Box 1, Folder 9 Auditors: Correspondence
 1984-1988
Box 1, Folder 10 Auditors: Reports of
 1983-1985
Box 1, Folder 11 Auditors: Reports of
1986-1988
Box 1, Folder 12 Auditors: Workpapers
1983-1988
Box 1, Folder 13 Banks: Bank of New England: Cancelled Checks
 1985-1986
Box 2, Folder 14 Banks: Cancelled Checks
 1987
Box 2, Folder 15 Banks: Cancelled Checks
1989
Box 2, Folder 16 Banks: Cancelled Checks
 1988
Box 2, Folder 17 Banks: Statements of Accounts
1985-1987
Box 2, Folder 18 Banks: Statements of Accounts
 1988-1989
Box 2, Folder 19 Banks: Miscellaneous
 1986-1988, undated
Box 2, Folder 20 Banks: Davisville Credit Union: Accounts and Transfers
1983-1984
Box 2, Folder 21 Banks: Old Colony/Newport National Bank: Accounts and Transfers
1983-1984
Box 2, Folder 22 Banks: Old Colony/Newport National Bank: Cancelled Checks
 1983-1984
Box 2, Folder 23 Banks: Old Colony/Newport National Bank: Cancelled Checks
 1983-1986
Box 2, Folder 24 Banks: Old Colony/Newport National Bank: Miscellaneous
1982-1986
Box 2, Folder 25 Banks: Old Colony/Newport National Bank: Cancelled Checks
 1982
Box 2, Folder 26 Banks: Rhode Island Hospital Trust: Cancelled Checks
 1984 Oct-1984 Dec
Box 3, Folder 27 Banks: Rhode Island Hospital Trust: Statements of Account
1982, 1984
Box 3, Folder 28 Biennial Report
 1984
Box 3, Folder 29 Billing Adjustments
 1982-1983, 1987
Box 3, Folder 30 Blue Cross/Blue Shield
 1983
Box 3, Folder 31 Board of Directors: Agenda and Minutes
1981-1983
Box 3, Folder 32 Board of Directors: Agenda and Minutes
 1984 Jan-1984 May
Box 3, Folder 33 Board of Directors: Agenda and Minutes
1984 Jun 20
Box 3, Folder 34 Board of Directors: Agenda and Minutes
1984 Jun-1984 Dec
Box 3, Folder 35 Board of Directors: Agenda and Minutes
 1985
Box 3, Folder 36 Board of Directors: Agenda and Minutes
1986
Box 3, Folder 37 Board of Directors: Agenda and Minutes
 1987-1988 May
Box 3, Folder 38 Board of Directors: Agenda and Minutes
 1988 Sep-1988 Nov
Box 3, Folder 39 Board of Directors: Agenda and Minutes
 1989
Box 4, Folder 40 Board of Directors: List of Members
 1982-1989
Box 4, Folder 41 Board of Directors: Profiles of Members
 undated
Box 4, Folder 42 Board of Directors: Miscellaneous
 1983-1986, 1989
Box 4, Folder 43 Book and Subscription Orders
1985-1987
Box 4, Folder 44 Brochures
 undated
Box 4, Folder 45 Budget
 1982-1984
Box 4, Folder 46 Budget
1985
Box 4, Folder 47 Budget
1985
Box 4, Folder 48 Budget
1987-1988
Box 4, Folder 49 Budget Worksheets
 1982-1983
Box 4, Folder 50 By-Laws
1982-1985
Box 4, Folder 51 Case Studies
 undated
Box 4, Folder 52 Churches: Mailing Lists
1984
Box 4, Folder 53 Churches: Mailing Lists
1984
Box 4, Folder 54 Committees: Executive Committee Meetings
1982-1983
Box 4, Folder 55 Committees: Finance Committee Meetings
 1984, 1987-1988
Box 4, Folder 56 Committees: List of Members
 undated
Box 4, Folder 57 Committees: Long Range Planning Committee Meetings
1984, 1988-1989
Box 4, Folder 58 Committees: Reorganization Committee Meetings
1984, 1988
Box 4, Folder 59 Committees: Steering Committee Meetings
1982
Box 5, Folder 60 Committees: Training Committee Meetings
 1983, 1985
Box 5, Folder 61 Computer System
 1983, 1985
Box 5, Folder 62 Correspondence: Physicians
 1983-1986
Box 5, Folder 63 Correspondence: Miscellaneous
 1983-1984
Box 5, Folder 64 Correspondence: Miscellaneous
 1985-1989, undated
Box 5, Folder 65 Cost and Statistic Report
1983-1984
Box 5, Folder 66 Daily Activity Reports
1982-1983, undated
Box 5, Folder 67 Depreciation Schedules
 1984-1986
Box 5, Folder 68 Expenses, Miscellaneous
1982-1983
Box 5, Folder 69 Family Evaluation: List of Participants
 undated
Box 5, Folder 70 Film Rental
1985
Box 5, Folder 71 Financial Statements
1982-1983
Box 5, Folder 72 Financial Statements
 1984
Box 5, Folder 73 Financial Statements
1985 Jan-1985 Jun
Box 5, Folder 74 Financial Statements
 1985 Jul-1985 Oct
Box 6, Folder 75 Financial Statements
 1985 Dec
Box 6, Folder 76 Financial Statements
1986 Jan-1986 Aug
Box 6, Folder 77 Financial Statements
 1986 Sep-1986 Dec
Box 6, Folder 78 Financial Statements
 1987
Box 6, Folder 79 Financial Statements
1987-1988 Aug
Box 6, Folder 80 Financial Statements
1988 Sep-1989
Box 6, Folder 81 Financial Statements: Quarterly Accruals
 1985
Box 6a, Folder 82 Forms
 undated
Box 6a, Folder 83 Forms
 undated
Box 6a, Folder 84 Fundraising
1983-1986
Box 6a, Folder 85 Fundraising
 1987-1989
Box 6a, Folder 86 Grant Proposals: Sample Formats
 1988
Box 6a, Folder 87 Grant Proposals: Miscellaneous
 1984-1987
Box 7, Folder 88 Guild Loan and Investment Company
 1984-1987
Box 7, Folder 89 Home Care Program
 undated
Box 7, Folder 90 Hospice Care of Rhode Island
 1984-1989
Box 7, Folder 91 Hospice Manual
1984
Box 7, Folder 92 Hospice Update (Newsletter of Hospice of Washington County
1982-1989
Box 7, Folder 93 Hospice Update Incident Reports
1989
Box 7, Folder 94 Income Statement
 1984
Box 7, Folder 95 In-service Programs
 1983-1985
Box 7, Folder 96 Insurance
1984 Jan-1984 Jul
Box 7, Folder 97 Insurance
 1984 Aug/1985
Box 7, Folder 98 Insurance
1986 Jan-1986 Aug
Box 7, Folder 99 Insurance
1986 Sep-1986 Dec
Box 8, Folder 100 Insurance
 1987 Jan-1987 Jul
Box 8, Folder 101 Insurance
 1987 Aug-1988
Box 8, Folder 102 Investments
1989
Box 8, Folder 103 Island Hospice of Newport
1982, 1984-88, undated
Box 8, Folder 104 Leases
 198419-85,1988-1989
Box 8, Folder 105 Licensure
 1983-1985
Box 8, Folder 106 Mailing Lists
 undated
Box 8, Folder 107 Medicare: Certification for
 1984-1986
Box 8, Folder 108 Medicare: Cost Information
 1983-1988
Box 8, Folder 109 Medicare Hospice Model
1982-1984
Box 8, Folder 110 Medicare, Miscellaneous
 1984-1987
Box 8, Folder 111 Meetings and Conferences
 1983-1984
Box 8, Folder 112 Merger with Hospice Care of Rhode Island
1989 Feb-1989 Aug
Box 9, Folder 113 Merger with Hospice Care of Rhode Island
1989 Sep-1989 Oct, undated
Box 9, Folder 114 Merger with Hospice Care of Rhode Island Feasibility Study
1988-1989
Box 9, Folder 115 Merger with Hospice Care of Rhode Island Merger Agreement
1989 Sep-1989 Nov
Box 9, Folder 116 Merger with Hospice Care of Rhode Island Plan of Merger
 1989
Box 9, Folder 117 Metro-Net Inc: Beeper Contract
1988
Box 9, Folder 118 Microfilming Project
1985
Box 9, Folder 119 National Association for Home Care
 1983
Box 9, Folder 120 National Association for Home Care
1984
Box 9, Folder 121 National Association of Home Health Agencies
1981-1984
Box 9a, Folder 122 National Hospice Organization
 1983, 1986
Box 9a, Folder 122a National Hospice Organization
 1988-1989, undated
Box 9a, Folder 123 National Standards of Care
 undated
Box 9a, Folder 124 New England Telephone
 1982-1983, 1985-1988
Box 9a, Folder 125 Newsletters, Misc.
1982-1986
Box 9a, Folder 126 Newspaper Clippings
1981-1985
Box 9a, Folder 127 Newton Nursing Scholarship Fund
 1979, 1984-1985
Box 9a, Folder 128 Organizational Chart
 1984
Box 9a, Folder 129 Patient's Bill of Rights
 1984?
Box 9a, Folder 130 Patients, List of
undated
Box 9a, Folder 131 Phonathon
 1986-1989
Box 9a, Folder 132 Policies and Procedures
 1982, 1984, undated
Box 10, Folder 133 Postage and Supplies
 1984-1987, 1989
Box 10, Folder 134 Questionnaires
 1984
Box 10, Folder 135 Raffle
1984
Box 10, Folder 136 Records Retention Guidelines
 undated
Box 10, Folder 137 Resignations
 1985-1989
Box 10, Folder 138 Resource Directory
1982
Box 10, Folder 139 Resource Information
undated
Box 10, Folder 140 Rhode Island, State of Correspondence
 1982-1984 Apr
Box 10, Folder 141 Rhode Island, State of Correspondence: Correspondence
 1984 May-1985 May
Box 10, Folder 142 Rhode Island, State of Correspondence: Correspondence
1985 Jun-1989, undated
Box 10, Folder 143 Rhode Island State Council on the Arts
 1980-1981
Box 10, Folder 144 Rules and Regulations
 1979, 1983
Box 10, Folder 145 Service and Referral Organizations: Brochures and Lists of
1980-1983, 1988-1989, undated
Box 10, Folder 146 The Shadow Box Project
1987
Box 11, Folder 147 South County Community Action: Needs Assessment
 1983-1984
Box 11, Folder 148 Southeastern Massachusetts and Rhode Island Regional Hospice Meeting
1983
Box 11, Folder 149 Statistics
 1984-1986
Box 11, Folder 150 Telephone Log
 1982-1984
Box 11, Folder 151 Telephone Service: Long Distance
1985
Box 11, Folder 152 Training Programs
1982, 1984, 1987-1989
Box 11, Folder 153 Travel Allowance Information
 1983, 1985
Box 11, Folder 154 Tucker, Anthony and R. L. Day
 1984-1985
Box 11, Folder 155 United States Government: Internal Revenue Service
1982 Sep-1984
Box 11, Folder 156 United States Government: Internal Revenue Service
1984 Oct-1984 Dec
Box 11, Folder 157 United States Government: Internal Revenue Service
 1985 Jan-1985 Oct
Box 11, Folder 158 United States Government: Internal Revenue Service
 1985 Nov-1985 Dec
Box 11, Folder 159 United States Government: Internal Revenue Service
1986-1987, undated
Box 11, Folder 160 Visiting Nurse Services of Washington County and Jamestown
1983-1985
Box 11, Folder 161 Volunteers
 1983-1989, undated
Box 11, Folder 162 Washington County Public Health Nursing Assoc.: Agreement
1982
Box 11, Folder 163 Westerly Hospital
1983-1984, 1986-1987, undated
Box 11, Folder 164 Miscellaneous
 1982-1990, undated

Series 2. Personnel/Payroll Records
Box 12-16, Folder 1-52
The Personnel/Payroll Records Series contains materials relating to the staff, consultants and volunteers employed by Hospice of Washington County. Included are applications and resumes, contracts, job descriptions, daily activity sheets, payroll registers, time cards, federal government tax forms (W-2, W-4), payroll account records, and reports to the Internal Revenue Service.

Hospice of Washington County filled many of its paid positions (e.g. Administrator, Nurse Coordinator, Medical Social Worker) through a contractual arrangement with Visiting Nurse Services of Washington County (VNS). VNS supplied qualified people for the various staff positions required by Hospice of Washington County. Hospice of Washington County paid the salaries of its staff, and was in turn reimbursed by VNS. This arrangement is reflected in the copies of the invoices submitted to VNS by Hospice of Washington County.

The materials in this series are arranged alphabetically by the title of the position or the type of record and chronologically within folders.

Container Description Date
Box 12, Folder 1 Administrator: Maynard, Rita
 1984
Box 12, Folder 2 Administrator: Maynard, Rita
 1985 Jan-1985 Jul
Box 12, Folder 3 Administrator: Maynard, Rita
 1985 Aug-1986
Box 12, Folder 4 Administrator: Maynard, Rita
 1987
Box 12, Folder 5 Administrator: Maynard, Rita
 1988-1989
Box 12, Folder 6 Applications
1983
Box 12, Folder 7 Clerical/Bookkeeping
1983 May-1984
Box 12, Folder 8 Clerical/Bookkeeping
1985 Jun-1985 Dec
Box 12, Folder 9 Clerical/Bookkeeping
1985 Jan-1985 Aug
Box 13, Folder 10 Clerical/Bookkeeping
1985 Sep-1985 Dec
Box 13, Folder 11 Clerical/Bookkeeping
1986
Box 13, Folder 12 Clerical/Bookkeeping
1987
Box 13, Folder 13 Clerical/Bookkeeping
1988-1989
Box 13, Folder 14 Contract Hours
1983
Box 13, Folder 15 Contracts: Administrator-Medical Director
 1983-1989
Box 13, Folder 16 Contracts: Social Worker-Speech Pathologist
1984-1989
Box 13, Folder 17 Earning Control Totals
 1984-1985
Box 13, Folder 18 Employee Adjustment Sheets
 1984-1985
Box 13, Folder 19 Employment Security
1984-1985
Box 13, Folder 20 Health Insurance
 1983-1985
Box 13, Folder 21 Internal Revenue Service Form W-2, W-3, W-4
1984-1986
Box 13, Folder 22 Internal Revenue Service Form W-2, W-3, W-4 Employer's Quarterly Return
 1984
Box 14, Folder 23 Job Descriptions: Administrator-Volunteer Coordinator
undated
Box 14, Folder 24 Master Payroll Cards
1985
Box 14, Folder 25 Medical Director: Dr. Robert Capalbo
1984-1985, 1988-1989
Box 14, Folder 26 Medical Social Worker
1984-1985
Box 14, Folder 27 Medical Social Worker
 1986 Jan-1986 Aug
Box 14, Folder 28 Medical Social Worker
 1986 Sep-1987 Mar
Box 14, Folder 29 Medical Social Worker
 1987 Apr-1987 Dec
Box 14, Folder 30 Medical Social Worker
 1988 Jan-1988 Jun
Box 14, Folder 31 Medical Social Worker
1988 Jul-1988 Dec
Box 14, Folder 32 Medical Social Worker
 1989
Box 14, Folder 33 Nurse Coordinator
 1984 Oct-1984 Dec
Box 15, Folder 34 Nurse Coordinator
 1984 Aug-1984 Sep
Box 15, Folder 35 Nurse Coordinator
1985 Jan-1985 Mar
Box 15, Folder 36 Nurse Coordinator
1985 Apr-1985 May
Box 15, Folder 37 Nurse Coordinator
 1985 Jun-1985 Aug
Box 15, Folder 38 Nurse Coordinator
1985 Sep-1985 Dec
Box 15, Folder 39 Nurse Coordinator
 1986-1989
Box 15, Folder 40 Nursing Services
 1985 Jan-1985 Sep
Box 15, Folder 41 Nursing Services
1985 Oct/1987
Box 15, Folder 42 Payroll Account
1984
Box 16, Folder 43 Payroll Account
1985
Box 16, Folder 44 Payroll Control Printouts
1984-1985
Box 16, Folder 45 Payroll Register
 1984 Aug-1984 Sep
Box 16, Folder 46 Payroll Register
1984 Oct-1984 Dec
Box 16, Folder 47 Payroll Register
 1985 Jan-1985 Mar
Box 16, Folder 48 Payroll Register
 1985 Apr-1986 Jun
Box 16, Folder 49 Payroll Register
1985 Jul-1985 Aug, 1985 Dec
Box 16, Folder 50 Rhode Island, State of: Withholding Tax
1985-1986
Box 16, Folder 51 Volunteer Coordinator
1982-1988
Box 16, Folder 52 Miscellaneous
 1983

Series 3. Charitable and Corporate Foundations
Box 17-20, Folder 1-53
The Charitable and Corporate Foundation Series contains records relating to the efforts by Hospice of Washington County to raise funds through grant applications to a wide range of charitable and corporate foundations. Included are correspondence, memos, grant applications, financial statements, reports, copies of checks, invoices, and receipts. Both successful and unsuccessful grant applications are included in this series.

The records in this series are arranged alphabetically by the name of the charitable or corporate foundation and chronologically within folders.

Container Description Date
Box 17, Folder 1 Abbott Laboratories Fund
 1985
Box 17, Folder 2 Ashaway Charitable Trust
1985-1986, 1989
Box 17, Folder 3 Blacker Foundation
 1985
Box 17, Folder 4 Brown and Sharpe Foundation
1983,1985-1986,1988
Box 17, Folder 5 Campbell Soup Fund
 1985
Box 17, Folder 6 Campbell Soup Fund
1987
Box 17, Folder 7 Chace Foundation
1985
Box 17, Folder 8 Champlin Foundation
1984-1985, 1988
Box 17, Folder 9 Citizens Charitable Foundation
198,319,851,987
Box 17, Folder 10 Collyer Foundation
 1985
Box 17, Folder 11 Cranston Foundation
 1985
Box 17, Folder 12 Charles E. Culpepper Foundation
 1985
Box 17, Folder 13 Arthur Vining Davis Foundation
1985
Box 17, Folder 14 John Deere Foundation
1985
Box 17, Folder 15 Episcopal Charities
 1983-1985
Box 17, Folder 16 Episcopal Charities
 1986-1989, undated
Box 17, Folder 17 Fleet Charitable Trust
1983, 1985, 1988
Box 17, Folder 18 General Dynamics Corporation
 1985-1988
Box 17, Folder 19 Gregson Foundation
 1985
Box 17, Folder 20 Hasbro Charitable Trust
 1987
Box 17, Folder 21 Haffenreffer Family Fund
1985
Box 18, Folder 22 Kaiser Family Foundation
 1985
Box 18, Folder 23 Johnstone and H. Earle Kimball Foundation
1985-1986
Box 18, Folder 24 Horace A. and S. Ella Kimball Foundation
 1984-1988
Box 18, Folder 25 June Rockwell Levy Foundation
 1985-1986, 1988
Box 18, Folder 26 Little Family Foundation
 1985-1986
Box 18, Folder 27 Marsello Family Foundation
1985
Box 18, Folder 28 The Moore Company
1986
Box 18, Folder 29 Ocean State Charities Trust
1983, 1985, 1988
Box 18, Folder 30 Old Stone Charitable Foundation
1983, 1985,1987-1988
Box 18, Folder 31 Pell Fund
1985
Box 18, Folder 32 Potter Fund
 1986
Box 18, Folder 33 Prince Charitable Trusts
1983-1985
Box 18, Folder 34 Public Welfare Foundation
 1985
Box 18, Folder 35 Rhode Island Foundation
 1980-1984
Box 19, Folder 36 Rhode Island Foundation
 1985
Box 19, Folder 37 Rhode Island Foundation
 1986 Jan-1986 Apr
Box 19, Folder 38 Rhode Island Foundation
 1986 May-1986 Jul
Box 19, Folder 39 Rhode Island Foundation
1986 Nov-1987
Box 19, Folder 40 Rhode Island Foundation: Annual Reports
 1979-1984
Box 19, Folder 41 Rhode Island Foundation: News (Newsletter)
1980-1985
Box 19, Folder 42 Rhode Island Foundation: Miscellaneous
1980, undated
Box 19, Folder 43 Rhode Island Hospital Trust
 1980, 1983-1985
Box 19, Folder 44 Rhode Island Hospital Trust
1986-1988
Box 19, Folder 45 Salad King, Inc.
 1985
Box 19, Folder 46 Special Ministries
1984-1988
Box 20, Folder 47 Inez Sprague Fund for Narragansett Residents
1985-1986, 1989
Box 20, Folder 48 Textron Charitable Trust
1983-1985
Box 20, Folder 49 United Way
 1983-1989
Box 20, Folder 50 Wakefield Rotary Club
 1985
Box 20, Folder 51 Wilson Publishing Company
 1986
Box 20, Folder 52 Winoker Donation
1985
Box 20, Folder 53 Women's Club of South County
1985-1986

Series 4. Town Allocations
Box 21-22, Folder 1-17
The Town Allocation Series contains records relating to financial subsidies provided to Hospice of Washington County by each of the communities it served. The communities are: Exeter, Hopkinton, Charlestown, Jamestown, Narragansett, North Kingstown, Richmond, South Kingstown, and Westerly. Included are correspondence, memos, financial statements and reports, invoices, requisitions, and copies of checks.

Hospice of Washington County requested a specific annual allocation from each community based on population and the number of patients served by the agency in that community in the previous year. In some instances the agency received the amount it requested; in others a lesser amount. Generally, however, the communities in Hospice of Washington County's service area were generous in their support of the agency's work.

The records in this series are arranged alphabetically by the name of the town and chronologically within folders.

Container Description Date
Box 21, Folder 1 Charlestown
 1985 Dec-1987
Box 21, Folder 2 Charlestown
 1984 Oct-1985
Box 21, Folder 3 Exeter
 1984-1985
Box 21, Folder 4 Exeter
 1986-1988
Box 21, Folder 5 Hopkington
 1984-1985
Box 21, Folder 6 Hopkington
 1986-1988
Box 21, Folder 7 Jamestown
 1984 Dec 01, 1985
Box 21, Folder 8 Jamestown
 1985 Dec 01-1988
Box 21, Folder 9 Narragansett
 1984-1988
Box 21, Folder 10 North Kingston
 1984-1985
Box 22, Folder 11 North Kingston
 1986-1988
Box 22, Folder 12 Richmond
 1984-1989
Box 22, Folder 13 South Kingston
 1982-1984
Box 22, Folder 14 South Kingston
 1985
Box 22, Folder 15 South Kingston
 1986-1988, undated
Box 22, Folder 16 Westerly
 1983-1987
Box 22, Folder 17 Miscellaneous
 1984-1988

Series 5. Ledgers
Box 23-24, Folder 1-15
The Ledger Series contains bound ledgers and loose ledger pages which document the fiscal activity of Hospice of Washington County. Included are cash receipts ledgers, cash disbursement ledgers, and general ledgers in which are recorded the agency's financial transactions. This series complements the audit reports, financial statements, and bank statements in Series I, the payroll registers in Series II, and the records in Series VI, VII, and VIII.

The ledgers are arranged alphabetically by name or type of ledger.

Container Description Date
Box 23, Folder 1 Cash Disbursement Ledger
1983-1984
Box 23, Folder 2 Cash Disbursement Ledger
1985-1986
Box 23, Folder 3 Cash Disbursement Ledger
1987
Box 23, Folder 4 Cash journal
 1984
Box 23, Folder 5 Cash Receipts Ledger See also: Series VII
1982-1985
Box 23, Folder 6 Cash Receipts Ledger: Photocopy See also: Series VII
1982-1985
Box 23, Folder 7 Cash Receipts Ledger See also: Series VII
1986 Jan 2-1987 Oct 22
Box 23, Folder 8 Cash Receipts Ledger See also: Series VII
1987 Oct 24-1988 Dec 09
Box 23, Folder 9 Cash Receipts Ledger See also: Series VII
1988
Box 23, Folder 10 General Ledger
1983
Box 24, Folder 11 General Ledger
1984
Box 24, Folder 12 General Ledger
1985
Box 24, Folder 13 General Ledger
1986
Box 24, Folder 14 General Ledger
1987
Box 24, Folder 15 General Ledger Notations
 1984

Series 6. Bank Deposits
Box 25-30, Folder 1-33
The records in this series document the deposits made by Hospice of Washington County into its checking and savings accounts. Included are correspondence, completed bank deposit slips, copies of checks, and receipts. The deposits are also recorded in the cash receipts ledgers and general ledgers of Series V and in the bank statements in Series 1.

The records in this series are arranged chronologically.

Container Description Date
Box 25, Folder 1 Bank deposits
 1984 Jan-1984 Mar
Box 25, Folder 2 Bank deposits
 1984 Apr
Box 25, Folder 3 Bank deposits
 1984 May
Box 25, Folder 4 Bank deposits
 1984 Jun-1984 Aug
Box 25, Folder 5 Bank deposits
 1984 Sep-1984 Dec
Box 25, Folder 6 Bank deposits
 1985 Jan-1985 Mar
Box 26, Folder 7 Bank deposits
 1985 Apr-1985 Jun
Box 26, Folder 8 Bank deposits
 1985 Jul-1985 Aug
Box 26, Folder 9 Bank deposits
 1985 Sep-1985 Nov
Box 26, Folder 10 Bank deposits
 1985 Dec
Box 26, Folder 11 Bank deposits
 1986 Jan-1986 Mar
Box 26, Folder 12 Bank deposits
 1986 Apr-1986 Jun
Box 26, Folder 13 Bank deposits
 1986 Jul-1986 Sep
Box 27, Folder 14 Bank deposits
 1986 Oct/1986 Dec
Box 27, Folder 15 Bank deposits
 1987 Jan-1987 Feb
Box 27, Folder 16 Bank deposits
 1987 Mar 04-1987 Mar 17
Box 27, Folder 17 Bank deposits
 1987 Mar 19-1987 Mar 23
Box 27, Folder 18 Bank deposits
 1987 Mar 24-1987 Mar 31
Box 27, Folder 19 Bank deposits
 1987 Apr
Box 28, Folder 20 Bank deposits
 1987 May
Box 28, Folder 21 Bank deposits
 1987 Jun
Box 28, Folder 22 Bank deposits
 1987 Jul-1987 Aug
Box 28, Folder 23 Bank deposits
 1987 Sep-1987 Dec
Box 28, Folder 24 Bank deposits
 1988 Jan-1988 Feb
Box 28, Folder 25 Bank deposits
 1988 Mar
Box 29, Folder 26 Bank deposits
 1988 Apr
Box 29, Folder 27 Bank deposits
 1988 May-1988 Jun
Box 29, Folder 28 Bank deposits
 1988 Jul-1988 Aug
Box 29, Folder 29 Bank deposits
 1988 Sep-1988 Oct
Box 29, Folder 30 Bank deposits
 1988 Nov-1988 Dec
Box 29, Folder 31 Bank deposits
 1989 Jan-1989 Mar
Box 30, Folder 32 Bank deposits
 1989 Apr
Box 30, Folder 33 Bank deposits
 1989 May-1989 Sep

Series 7. Donations and Pledges
Box 31-33, Folder 1-40
This series contains the records relating to the many fundraising events of the Hospice of Washington County. Included are correspondence, receipts, pledge cards, and copies of checks received by the agency. The information contained in this series is also recorded in the cash receipts ledgers and general ledgers of Series V.

Also included in this series are financial records relating to the Shadow Box Project. Shadow Box is a play set in California hospice and dealing with the impending death of loved ones and the impact on the living. The play was staged as a fundraising event by Hospice of Washington County in 1987. Financial records relating to this project are grouped together at the end of the series and arranged chronologically within folders.

Lists of donors and pledge cards are also grouped together at the end of the series. All other records are arranged chronologically.

Container Description Date
Box 31, Folder 1 Donations and pledges
 1982
Box 31, Folder 2 Donations and pledges
 1983 Jan-1983 Feb 03
Box 31, Folder 3 Donations and pledges
 1983 Feb 10-1983 Apr
Box 31, Folder 4 Donations and pledges
 1983 May-1983 Jul
Box 31, Folder 4a Donations and pledges
 1983 Aug
Box 31, Folder 5 Donations and pledges
 1983 Sep-1983 Dec
Box 32, Folder 6 Donations and pledges
 1984 Oct-1984 Dec
Box 32, Folder 7 Donations and pledges
 1989 May-1989 Aug
Box 32, Folder 8 Donations and pledges
 1985 Jan-1985 Mar
Box 32, Folder 9 Donations and pledges
 1985 Apr-1985 Jul
Box 32, Folder 10 Donations and pledges
 1985 Aug-1985 Nov
Box 32, Folder 11 Donations and pledges
 1985 Dec
Box 32, Folder 12 Donations and pledges
 1986 Jan
Box 32, Folder 13 Donations and pledges
 1986 Feb-1986 Mar
Box 32, Folder 14 Donations and pledges
 1986 Apr-1986 Jun
Box 33, Folder 15 Donations and pledges
 1986 Jul-1986 Aug
Box 33, Folder 16 Donations and pledges
 1986 Sep-1986 Dec
Box 33, Folder 17 Donations and pledges
 1987 Jan-1987 Mar
Box 33, Folder 18 Donations and pledges
 1987 Mar 11-1987 Mar 18
Box 33, Folder 19 Donations and pledges
 1987 Mar 19-1987 Mar 23
Box 33, Folder 20 Donations and pledges
 1987 Mar 24-1987 Mar 31
Box 33, Folder 21 Donations and pledges
 1987 Apr
Box 33, Folder 22 Donations and pledges
 1987 May-1987 Jun 18
Box 34, Folder 23 Donations and pledges
 1987 Jun 23-1987 Jun 30
Box 34, Folder 24 Donations and pledges
 1987 Jul
Box 34, Folder 25 Donations and pledges
 1987 Aug-1987 Sep
Box 34, Folder 26 Donations and pledges
 1987 Oct
Box 34, Folder 27 Donations and pledges
 1987 Nov-1987 Dec
Box 34, Folder 28 Donations and pledges
 1988 Jan-1988 Feb
Box 35, Folder 29 Donations and pledges
 1988 Mar-1988 Apr
Box 35, Folder 30 Donations and pledges
 1988 May-1988 Jun
Box 35, Folder 31 Donations and pledges
 1988 Jul-1988 Aug
Box 35, Folder 32 Donations and pledges
 1988 Sep-1988 Oct
Box 35, Folder 33 Donations and pledges
 1988 Nov
Box 35, Folder 34 Donations and pledges
 1988 Dec
Box 35, Folder 35 Donations and pledges
 1989 Jan
Box 36, Folder 36 Donations and pledges
 1989 Feb
Box 36, Folder 37 Donations and pledges
 1989 Mar-1989 Apr, 1989 Oct
Box 36, Folder 38 List of donors
 1986-1987
Box 36, Folder 39 Pledge cards
 1983-1984
Box 36, Folder 40 Shadow box project
 1987

Series 8. Bills and Receipts
Box 31, Folder 1-26
The Bills and Receipts Series contains materials relating to the expenditures of Hospice of Washington County for supplies, equipment, travel, staff, and office management. Included are correspondence, memos, bills, invoices, requisitions, receipts, and boxes of cancelled checks. The information contained in this series is duplicated in a different format in the cash disbursement ledgers and in the general ledgers located in Series V.

The materials in this series are arranged chronologically.

Container Description Date
Box 37, Folder 1 Bills and receipts
 1982
Box 37, Folder 2 Bills and receipts
 1983
Box 37, Folder 3 Bills and receipts
 1984 Jan-1984 Jun
Box 37, Folder 4 Bills and receipts
 1984 Jul-1984 Sep
Box 37, Folder 5 Bills and receipts
 1984 Oct-1984 Dec
Box 37, Folder 6 Bills and receipts
 1985 Jan-1985 Mar
Box 37, Folder 7 Bills and receipts
 1985 Apr-1985 May
Box 38, Folder 8 Bills and receipts
 1985 Jun-1985 Jul
Box 38, Folder 9 Bills and receipts
 1985 Aug-1985 Oct
Box 38, Folder 10 Bills and receipts
 1985 Nov
Box 38, Folder 11 Bills and receipts
 1985 Dec-1986 Jan
Box 38, Folder 12 Bills and receipts
 1986 Feb-1986 Apr
Box 38, Folder 13 Bills and receipts
 1986 May-1986 Jun
Box 38, Folder 14 Bills and receipts
 1986 Aug-1986 Nov
Box 39, Folder 15 Bills and receipts
 1986 Dec-1987 Mar
Box 39, Folder 16 Bills and receipts
 1987 Apr-1987 Jun
Box 39, Folder 17 Bills and receipts
 1987 Jul-1987 Sep
Box 39, Folder 18 Bills and receipts
 1987 Oct-1987 Dec
Box 39, Folder 19 Bills and receipts
 1988 Jan-1988 Mar
Box 39, Folder 20 Bills and receipts
 1988 Apr-1988 Jun
Box 39, Folder 21 Bills and receipts
 1988 Jul-1988 Sep
Box 40, Folder 22 Bills and receipts
 1988 Oct-1988 Dec
Box 40, Folder 23 Bills and receipts
 1989 Jan-1989 Apr
Box 40, Folder 24 Bills and receipts
 1989 May-1989 Jun
Box 40, Folder 25 Bills and receipts
 1989 Jul-1989 Aug
Box 40, Folder 26 Bills and receipts
 1989 Sep-1989 Oct

Series 9. Microfilm
Box 41-43, Folder 1-12
This series consists of 24 reels of 16 mm microfilm containing all of the records of Hospice of Washington County for the years 1982 to 1986. The order of the records on the reels of film does not correspond to the series arrangement of paper records in this manuscript group. There are 16 original reels of film and use copies for eight of the sixteen original reels.

The reels are arranged alphabetically by the contents note on each box of film.

Container Description Date
Box 41, Folder 1 Financial Records: Donations
 1984
Box 41, Folder 2 Financial Records: Fundraising Account
1985
Box 41, Folder 3 Financial Records: Grants, Bills Paid, Financial Statements
 1985-1986
Box 41, Folder 4 Financial Records: Ledgers, Payroll Register
1985
Box 42, Folder 5 Financial Records: Ledgers
 1986
Box 42, Folder 6 Financial Records: Town Allocations, Depreciation Inventory Cards
 1985
Box 42, Folder 7 General Files: Cash Receipts-Training
 1982-1985
Box 42, Folder 8 General Files: S.K. Allocations, Auditors, Payroll Account. State Income Tax, Medical Social Worker
1985
Box 43, Folder 9 Patient Records: Bender-Webster
 1985
Box 43, Folder 10 Visiting Nurse Services of Washington County: Financial Records
 1982-1983
Box 43, Folder 11 Visiting Nurse Services of Washington County: Patient Records: Scarano-Symonds
 1982-1985
Box 43, Folder 12 Visiting Nurse Services of Washington County: Patient Records: Sturgeon- Zuffolettie
1982-1985